Staff roles and permissions

Athleit has two layers of staff permissions: your role (admin, staff, pending staff) and your staff role — the job title that further narrows what you can do.

• Role decides whether you can act at all. Pending staff are awaiting approval and cannot act; staff and admins can.
• Staff role narrows what a confirmed staff member can do. A Registrar handles registrations and payments but not financials; a Director runs schedule and broadcasts but not money.

A staff member with no staff role assigned yet keeps full access — existing setups stay unrestricted. Once someone assigns them a role, that role's permissions take over.

Club admins are never restricted by their staff role. The "Club Admin" staff role is just a job title for admins.

Club financials are admin-only. Viewing the money figures — the Money collected and status-breakdown cards on the club dashboard, the Financials page (web), and the Activity → Overview tab (mobile) — requires the admin role. No club staff role grants it, including Finance and Director, and the no-role grandfather rule does not extend to it. Staff can still manage payments and registrations and issue refunds per the matrix below — that's separate from viewing club-wide financials.

Team staff roles

These apply to anyone on a team's Staff page.

| Capability | Coach / Assistant Coach / Physio | Manager | Other | No role assigned | |---|:---:|:---:|:---:|:---:| | View team dashboard / roster | Yes | Yes | Yes (view) | Yes | | Remove players / dependent players | Yes | Yes | — | Yes | | Create / edit / delete events and games | Yes | — | — | Yes | | Record / edit game results | Yes | — | — | Yes | | Manage saved opponents and locations | Yes | — | — | Yes | | Send team alerts | Yes | Yes | — | Yes | | Approve / reject pending staff requests | Yes | Yes | — | Yes | | Update another staff member's role | Yes | Yes | — | Yes | | Refresh team invite code | Yes | Yes | — | Yes | | Create / manage payment events (including refunds) | — | Yes | — | Yes | | Edit team profile | — | Yes | — | Yes | | Manage Stripe Connect / processing fees | — | Yes | — | Yes | | Link / unlink team from a club | — | Yes | — | Yes | | Manage team subscription | — | Yes | — | Yes |

The team owner can additionally transfer ownership and delete the team, regardless of role.

Club staff roles

These apply to anyone on a club's Staff page.

| Capability | Club Admin (position) | Registrar | Director | Finance | No role assigned | |---|:---:|:---:|:---:|:---:|:---:| | View dashboard / members / teams | Yes | Yes | Yes | Yes | Yes | | View registrations and payment status | Yes | Yes | Yes | Yes | Yes | | Create / edit / delete club events | Yes | — | Yes | — | Yes | | Send club broadcasts | Yes | — | Yes | — | Yes | | Create / manage payment events (including refunds) | Yes | Yes | — | Yes | Yes | | Manage facilities and resources | Yes | — | Yes | — | Yes |

The following actions require the club admin role (not just a staff role) — they cannot be performed by a staff member regardless of their staff role:

• Viewing club financials — the Money collected and status-breakdown cards on the dashboard, the Financials page (web), and the Activity → Overview tab (mobile)
• Exporting financials
• Approving or rejecting pending staff join requests
• Adding, removing, or changing the role of other staff members
• Editing the club profile (name, sport, logo, description)
• Managing Stripe Connect and platform fees
• Managing the club subscription and billing
• Transferring club ownership or deleting the club

How to think about it

• If a feature isn't appearing where you expected, check your staff role on the team or club's Staff page. The capability matrix above tells you whether your role includes that action.
• Admins of a club can always do everything inside the club, no matter which staff role they have.
• Switching someone's staff role on the Staff page takes effect immediately — no re-login required.

Related

• Team staff, settings, and profile — the team-side workflow for inviting and approving staff
• Issuing refunds — who can issue refunds, mapped to the matrix above
• Team vs club — how teams and clubs relate
• Switch your role on a team — changing between staff / parent / player